Guide to Information available from Amgueddfa Cymru – National Museum Wales through the ICO Model Publication Scheme

Background

The Freedom of Information Act 2000 provides public access to information held by public authorities including Amgueddfa Cymru – National Museum Wales. It does this in two ways:

  • public authorities are obliged to publish certain information about our activities; and
  • members of the public are entitled to request information from us.

Under this Act we are required to have a publication scheme. This sets out the kinds of information we publish or intend to publish, how the information is made available and whether there is a fee for providing the information. Amgueddfa Cymru – National Museum Wales has adopted the Model Publication Scheme 2013 produced by the Information Commissioner’s Office.

The purpose of this Guide to Information is to:

  • allow you to see what information is available (and what is not available) in relation to each of the six ‘classes’ of information
  • state what charges may be applied
  • explain how you can find the information easily
  • provide contact details for enquiries and to get help with accessing the information
  • explain how to request information we hold that has not been published

Availability and formats

The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our sites. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under the Freedom of Information Act (for example sensitive personal information or commercially sensitive information), we may remove or redact the information before publication but we will explain why.

Copyright

Where Amgueddfa Cymru – National Museum Wales holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:

  • it is copied or reproduced accurately
  • it is not used in a misleading context, and
  • the source of the material is identified

Where Amgueddfa Cymru – National Museum Wales does not hold the copyright in information we publish, we will make this clear.

Charges

This section explains when we may make a charge for providing our publications and how any charge will be calculated. There is no charge to view information on our website or at our sites.

We may charge for providing information to you e.g., photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you. We only charge if the amount copied exceeds 10 pages.

We will recharge any postage costs at the rate we paid to send the information to you.

When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run. We do not pass on any other costs to you in relation to our published information.

This charging schedule does not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a ‘market value’ which may include the cost of production.

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Museum Secretary
Amgueddfa Cymru – National Museum Wales
Cathays Park
Cardiff
CF10 3NP
Tel: 029 20573204
Email: FOI.Requests@museumwales.ac.uk

We will also be pleased to advise you on how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of this guide to information in relation to the model publication scheme.

The classes of information that we publish

We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you are welcome to make a request to us for that information.

CLASS 1: ABOUT AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES

What is this? Information about Amgueddfa Cymru – National Museum Wales, who we are and what we do, organisational information, structures, locations and contacts, constitutional and legal governance. The information in this class is current information only.

The information we publish under this class How to access it
About Amgueddfa Cymru – National Museum Wales www.museumwales.ac.uk/corporate/
Amgueddfa Cymru – National Museum Wales Charter and Statutes www.museumwales.ac.uk/charter_and_statutes/
Remit Letter from Welsh Government www.museumwales.ac.uk/remit_letter/
List of Trustees www.museumwales.ac.uk/trustees/
Amgueddfa Cymru – National Museum Wales Board of Trustees: Code of Conduct Paper Copy from Museum Secretary
Management and Organisational Structure Paper Copy from Museum Secretary
Senior Staff (responsibilities and short biographies) www.museumwales.ac.uk/director/
www.museumwales.ac.uk/directors/
Location and Contact details www.museumwales.ac.uk/enquiries/
Amgueddfa Cymru – National Museum Wales press office www.museumwales.ac.uk/press/
Amgueddfa Cymru - National Museum Wales International Framework www.museumwales.ac.uk/international/
Partnerships www.museumwales.ac.uk/partnerships/

CLASS 2: AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES’ FINANCIAL INFORMATION

What is this? Information about what Amgueddfa Cymru – National Museum Wales spends and how we spend it. That is financial information relating to projected and actual income and expenditure, tendering, procurement, contracts and financial audit. Financial information is available for at least the current and previous 2 financial years.

The information we publish under this class How to access it
Annual Financial Reports www.museumwales.ac.uk/reports/
Major Capital Programmes Included in Financial Reports and also narrative here: www.museumwales.ac.uk/stfagans/makinghistory/
Information on supporting Amgueddfa Cymru – National Museum Wales through donations and legacies www.museumwales.ac.uk/support/
Information on venue hire www.museumwales.ac.uk/hire/
Information about Amgueddfa Cymru online shop, including books, publications for sale and print on demand items www.museumwales.ac.uk/shop/

CLASS 3: AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES’ PRORITIES AND PERFORMANCE

What is this? Information about what Amgueddfa Cymru – National Museum Wales priorities are and how we are doing including Strategy and performance information, plans, assessments, inspections and reviews. Information in this class is available for at least the current and previous 3 years.

The information we publish under this class How to access it
Charter and Statutes www.museumwales.ac.uk/charter_and_statutes/
Operational and Strategic Plans www.museumwales.ac.uk/aims/
Vision >a href="http://www.museumwales.ac.uk/aims/">www.museumwales.ac.uk/aims/
Remit Letter from Welsh Government www.museumwales.ac.uk/remit_letter/
Quarterly Performance Reports Paper Copy from Museum Secretary
Annual Reports (when published) as separate from Annual Financial Reports (see Class 1) Paper Copy from Museum Secretary
Visitor Figures www.museumwales.ac.uk/visitor_figures/
Insurance www.museumwales.ac.uk/accountability/liability_insurance%20/
www.museumwales.ac.uk/accountability/volunteers_liability_insurance%20/

CLASS 4: HOW AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES MAKES DECISIONS

What is this? Information about Amgueddfa Cymru – National Museum Wales’ policy proposals and decisions. This includes decision-making processes, internal criteria and procedures and consultations. Information in this class is available for at least the current and previous three years.

The information we publish under this class How to access it
Public consultations www.museumwales.ac.uk/consultation/ / Paper Copy from Museum Secretary
Minutes of senior level meetings www.museumwales.ac.uk/accountability/trustees_minutes/
Ethical Framework www.museumwales.ac.uk/about/policy/ethical_framework/

CLASS 5: AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES’ POLICIES AND PROCEDURES

What is this? Information about Amgueddfa Cymru – National Museum Wales’ policies and procedures including current written protocols for delivering our functions and responsibilities. Only current information held in relation to this class.

www.museumwales.ac.uk/photography_policy/www.museumwales.ac.uk/about/policy/welsh_language_scheme/www.museumwales.ac.uk/rhagor/research/
The information we publish under this class How to access it
Child Protection Policy www.museumwales.ac.uk/about/policy/child_protection_policy/
Data Protection Policy www.museumwales.ac.uk/about/policy/data_protection_policy/
Disability Equality Scheme www.museumwales.ac.uk/about/policy/disability_equality_scheme/
Equality and Diversity Policy www.museumwales.ac.uk/about/policy/equality_diversity_policy/
Health and Safety Policy www.museumwales.ac.uk/about/policy/health_safety_policy/
Learning Strategy (new one needed here) www.museumwales.ac.uk/about/policy/learning_and_access_policy/
Photography Policy
Welsh Language Scheme
Research Policy and Strategy
Make a comment, complaint or compliment www.museumwales.ac.uk/complaints/ (in progress)

CLASS 6: AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES’ LISTS AND REGISTERS

What is this? Information about Amgueddfa Cymru – National Museum Wales’ lists and registers including information held in registers required by law and other lists and registers relating to the functions of the authority. Only current information held in relation to this class.

The information we publish under this class How to access it
Disclosure Logs www.museumwales.ac.uk/freedom_of_information/disclosure_log/

CLASS 7: THE SERVICES AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES OFFERS

What is this? Information about services that Amgueddfa Cymru – National Museum Wales offers including advice and guidance, booklets and leaflets, transactions and media releases. This information collectively provided a description of the services offered. Only current information held in relation to this class.

The information we publish under this class How to access it
Information about visiting National Museum Cardiff www.museumwales.ac.uk/cardiff/
Information about visiting St Fagans: National History Museum www.museumwales.ac.uk/stfagans/
Information about visiting National Waterfront Museum www.museumwales.ac.uk/swansea/
Information about visiting Big Pit National Coal Museum www.museumwales.ac.uk/bigpit/
Information about visiting National Slate Museum www.museumwales.ac.uk/slate/
Information about visiting National Roman Legion Museum www.museumwales.ac.uk/roman/
Information about visiting National Wool Museum www.museumwales.ac.uk/wool/
Information about Amgueddfa Cymru online shop, including books, publications for sale and print on demand items www.museumwales.ac.uk/shop/
Information about the national collections www.museumwales.ac.uk/rhagor/
www.museumwales.ac.uk/collections/
Information about research www.museumwales.ac.uk/curatorial/
Information on Loans www.museumwales.ac.uk/corporate/collections/loans/